Every QOP Women Care service has a written definition of done before work starts. We measure what gets completed and verified (appointment scheduled, eligibility verified, prior auth submitted, claim worked, statement sent), not hours, seats, or activity. That lets your team track throughput and quality across the front and back office without ambiguity.
SchedulingIntakeFollow-up
expertise in
Women's Health
Building stronger, more connected teams
Women-care operations that actually get finished
When appointment demand outpaces access, eligibility on high-deductible plans sits unresolved, and prior auths for procedures stall, patients wait longer for care. QOP Women Care covers the operational side so your team can keep the schedule moving. We hire the patient access reps, eligibility and prior auth specialists, billers, and coders who keep women’s health practices running, and we take operational work off your plate on a per-outcome basis. Hiring and execution under one roof, scoped to what your practice actually ships.
Built to scale growth
Work measured by results
Hire better talent
Outcome based operations support
QOP Women Care provides tangible results, not just temporary staff or general assistance. Our specialized services allow women's health practices to offload routine operational tasks, enhancing efficiency without expanding their workforce. With transparent, outcome-based billing, clients pay for verifiable work, eliminating uncertainty and ensuring a fair, straightforward compensation structure.
Scheduling. Intake. Follow-up.
A model built around defined outcomes
QOP Women Care is built on an outcome-based operations model: you pay for fully completed work defined by agreed rules. We begin with a brief discovery to understand the workflows that matter most in your practice and what “done” means to you. Then we embed clear completion definitions and integrate the work into your systems so handoffs are seamless. For work that doesn’t fit a repeatable pattern yet, we offer a traditional monthly option with a dedicated specialist.
How we help
Patient Access Calls & Scheduling
Handle patient access calls and schedule care with timely confirmation
We handle inbound patient access calls and scheduling so obstetrics, gynecology, and maternity teams spend less time on phone work and more on care delivery. At QOP Women Care, we document requests, update schedules with confirmations, and route follow-ups clearly to your team. By owning call intake and appointment actions, we reduce dropped communications and improve patient experience.
Eligibility & Benefits Verification
Verify insurance eligibility and benefits before appointments and procedures
We run insurance eligibility and benefits checks before visits and procedures to prevent day-of-service coverage surprises. With QOP Women Care handling payer lookups and documenting benefit details, your practice sees fewer coverage delays and cleaner front-end workflows. We capture coverage status and next steps so your internal team can focus on clinical priorities.
Patient Intake & Preregistration
Complete patient intake and preregistration to prevent day-of-visit gaps
We complete patient intake and preregistration tasks — from demographics to required forms — so your front desk is ready when patients arrive. We document what’s complete and what is blocked, giving your team clarity and reducing last-minute gaps. QOP Women Care ensures intake prerequisites are handled efficiently, lessening day-of-visit rework and friction.
Provider Credentialing & Enrollment Support
Tracks credentialing/enrollment progress via documented submissions, follow-ups, and updates
We handle provider credentialing and payer enrollment so your OB/GYN, fertility, and maternity teams can focus on patient care instead of paperwork. We manage license verification, payer applications, and ongoing recredentialing with compliance checks to reduce delays and errors, accelerating when your clinicians can begin billing. With QOP Women Care coordinating credentialing and enrollment, your practice avoids revenue interruptions and administrative bottlenecks that slow growth.
Payer Accounts Receivable Follow-Up
Follow up with payers to resolve outstanding accounts receivable
We follow up consistently with payers to resolve unpaid claims and log status updates with clear next actions. By managing payer communications and exception routing, we help reduce aging claims backlogs. We document every status check and follow-up cycle so your internal teams have visibility and fewer manual chases.
Professional Fee Coding Support
Code professional encounters accurately to support clean billing and claims
We code professional-fee encounters with audit-friendly documentation and handle exceptions according to your rules, supporting cleaner downstream billing. Our approach reduces coding bottlenecks and improves claim accuracy for OB/GYN, fertility, maternity, and specialty services. With structured coding workflows, your practice gets consistent output and fewer returned claims based on code issues.
Tailored Service
Custom work items built around your workflow
You tell us the workflow you want off your plate. We map it into clear work items, define inputs and “done,” set exception rules, then connect it to the right systems so delivery is consistent and auditable with QOP Women Care.
Dedicated Full-Time Specialist
Flexible tasks that do not fit our fixed outcome model
If a traditional model fits better, you can work with a dedicated full-time specialist through us. They focus on your workflows day-to-day, integrate into your tools where needed, and handle a wider mix of tasks that are hard to standardize into work items.
Frequently Asked Questions
Common questions
How do we decide what services to start with?
A short discovery call maps where the practice is bleeding time: patient access, eligibility, prior auths, intake, claims processing. We only take on work we can define, standardize, and run on a schedule.
How does work enter the workflow?
Work enters differently depending on the service. Eligibility checks can fire automatically off scheduled appointments, scheduling changes come through patient requests, and other work runs in batch queues or agreed handoffs. Each service has its own intake setup so flow stays trackable and ownership is clear.
Do you work in our systems or your systems?
Where the work happens depends on what keeps it cleanest. Sometimes we work in your EHR and PM systems, sometimes in ours, sometimes through a connected integration. We configure it so data flows and completion evidence are visible to your ops leaders.
How do you define what counts as “complete”?
Each service breaks down into discrete outcomes with written completion rules. If you need evidence (a payer response confirmation, a status change, a record update, a logged note), that gets defined and agreed by both teams before the work starts. Work items bill only when truly complete.
How does pricing work?
Pricing is per outcome. Each outcome type (a completed authorization submission, a verified eligibility result, a scheduled appointment with confirmation) carries a unit price tied to its completion rule. Most clients buy a recurring pool of service credits (or a small minimum commitment) and draw down only on completed work. If volume exceeds the included amount, overage bills at the same unit rate. Out-of-scope or blocked items do not count as completed.
What does onboarding look like?
We agree on scope and outcomes, lock in intake, configure tools and integrations, then run a short validation ramp before going live. Once validated, the same definitions and pricing carry into steady state, giving your team predictable cadence and fewer operational surprises.
“We brought QOP Women Care in to own two operational areas that were slipping: eligibility and prior auth follow-up end-to-end, and the day-to-day work that piles up after intake and billing triggers. In a few weeks we had work items with crisp completion rules, clean intake paths, and a completion cadence the team could actually trust.
The biggest shift is that we stopped paying for “support hours” and started paying for finished work. We can see exactly what was completed, what is in progress, and what is blocked. They integrated with our EHR and PM systems, and we only pay for outcomes we can verify.”
Michelle Winters
Chief Operating Officer
What clients say